Publishing Administrative Assistant: Greystone Books, Vancouver, BC
Greystone Books, a leading trade book publisher of nonfiction books for adults and picture books and middle-grade nonfiction for young readers, is seeking a Publishing Administrative Assistant to join our team.
This role supports Greystone’s administrative functions across multiple departments as well as general office administration. This position requires excellent time management, prioritizing, and customer service skills. It is a full-time position, based out of the Vancouver office in historic Railtown, reporting to the Publisher.
Responsibilities include, but are not limited to:
- Office administration, including answering the main phone line, greeting visitors, and responding to email queries
- Stocking office and kitchen supplies, maintaining a tidy office
- Handling all mailings and couriers in and out of the office for all departments, including coordinating bulk mailings of review copies, rep copies, and catalogues
- Coordinate ordering and distribution of gratis copies
- Maintaining various databases and documents
- Support for the various departments as required
- Submitting books for awards and other submissions
- Supporting all departments administratively as needed
Skills and Qualifications:
Greystone Books is an equal opportunity employer and encourages applications from all qualified candidates. The compensation for this position is $40,000 per year. Benefits include: - A passion for books and an active interest in the publishing industry
- Proficiency in Google Suite, Microsoft Excel, and Word
- Superior organization, communication, and prioritizing skills
- Excellent problem-solving skills and attention to detail
- Able to learn quickly and work independently and as part of a team
- Previous administrative experience is an asset
- Education in publishing is an asset
- Extended health coverage
- Professional development opportunities
- Complimentary and discounted books
- Hybrid work options (available after an initial training period)
To apply, please send a cover letter and resume with the subject line “Publishing Admin Position” to meghan.vestad@greystonebooks.com by end of day March 20, 2025. We thank all applicants; however, we will only respond to those selected for an interview.